The City of San Jose has imposed increasingly restrictive administrative controls on the Recycle Plus RFP process to help ensure both the reality and the perception of process integrity. Each Proposer is individually and solely responsible for ensuring compliance with the following specific Process Integrity Guidelines. This responsibility extends to the Proposer's employees, agents, consultants, lobbyists, or other parties or individuals engaged for purposes of developing or supporting the Proposer's proposal.

1. All Proposers must attend all of the scheduled pre-proposal conferences. If a joint proposal is to be submitted, a representative from each firm with a substantial interest must attend the pre-proposal conferences.
2. Collusive activities among proposers are expressly forbidden and will likely result in immediate disqualification of any involved parties. If two or more Proposers are developing a joint proposal, Carol Reed, Purchasing Division, must be notified in writing by the joint Proposers no later than sixty (60) days prior to the deadline for submission of Proposals. This notification will be kept confidential until after submission of all Technical and Cost Proposals.
3. All Proposers are required to comply with the City's Lobbyist Ordinance and the Prohibition of Gifts Ordinance. In addition, each Proposer is separately prohibited under these guidelines from promotional outreach, hospitality, gifts, or other like activities directed toward City staff, elected or appointed officials, or Proposal Reviewers.
4. Any information and materials to be utilized by the City during the Proposal evaluation and selection process must be included as part of the original Technical and Cost Proposals or submitted in response to a specific request from the City.
5. Only City-provided information and materials in the RFP and Addendum which are provided in writing to all Proposers are to be utilized in developing the Proposal. Any Proposer's reliance on other City information and materials may result in non-responsive Proposals due to inaccurate or incomplete information.
6. All RFP-related communication with the City of San José prior to the release of Staff's recommendation on the award of contracts must be through Carol Reed, Purchasing Division. Communication to the City should be in writing by fax, email, or mail to:
   
   

   Fax:	408.971.3988
   Email:	carol.reed@sanjoseca.gov
   Mail:	Carol Reed
   	City of San José
   	GS/Purchasing Division
   	1661 Senter Road
   	Second Floor
   	San José, CA 95112

Contacting any other City staff member, elected or appointed officials, or Proposal Reviewers could result in disqualification of the proposal.

Any evidence which indicates a Proposer has failed to comply with the specific Process Integrity Guidelines, or has otherwise substantially diminished the City's ability to award contracts in a timely manner and free of contention, may result in that Proposer's disqualification and forfeiture of the Proposer's Proposal Bond. The City reserves the sole right to disqualify any proposer at any point in the process prior to contract award for failure to comply with this document.

In order to ensure receipt and understanding of the Process Integrity Guidelines, each Proposer is required to sign and submit this document. The signed copy should be mailed to Carol Reed, Purchasing Division, by March 31, 2000 at the address listed in the guidelines above.

The following firm intends to participate in the Recycle Plus RFP process and will strive to ensure that the integrity and timeliness of that process is maintained, including adherence to the specific Process Integrity Guidelines listed above:

Name of Company:	______________________________
Name of Company Representative:	______________________________
Title of Company Representative:	______________________________
Signature:	______________________________
Date:	______________________________