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Policies & Reporting Requirements
Policies
The policy and reporting requirements included on this page relate to events with more than 1,000 attendees. Events with less than 1,000 attendees may find this information useful and are encouraged to practice the same policy and reporting requirements as large events.
The policies reflected in this section are specific to material (waste) management for events and do not encompass additional health, fire, safety, and stormwater policies and requirements. Please contact the Office of Cultural Affairs or Parks, Recreation and Neighborhood Services representatives for additional San José event policies and requirements.
The material (waste) management policies noted here will be updated as changes are implemented and approved by City Council, so please check back regularly for updates to ensure your event is in compliance with City and State policies.
Plastic Cup Policy
The City of San José requires that all events with more than 1,000 attendees must:
- Ban polystyrene foam use by food vendors;
- Use recyclable
 (PET) plastic recyclable beverage containers for cups 7 ounces or greater and paper cupes for less than 7 ounces; and
- Collect, at minimum, plastics, glass, metals, and cardboard for recycling.
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Reporting Requirements
CA Assembly Bill 2176
AB 2176 requires operators of large venues and events with greater than 2,000 attendees to provide a report to the City upon request with “documentation of waste reduction, reuse, recycling, and diversion programs, if any, implemented at the large venue or large event, and the type and weight of materials diverted and disposed at that large venue or large event.” The City of San José has gone a step further than AB 2176, by defining a large event as an event that serves more than 1,000 individuals, rather than 2,000 individuals. For more information on AB2176, visit Venues & Events: Reducing Waste.
A Material Diversion Report form is provided below to help events submit information to meet these state requirements.
San José Municipal Code
Section 9.10.1455 of the San José Municipal Code was established by Ordinance No. 27725 (effective July 1, 2006) and updated by Ordinance No. 28543 (effective July 2, 2009). Per the Code, large events that occupy a public street, publicly owned site or facility, or public park within the City for a civic, commercial, recreational, or social event are required to report waste diversion information to the City of San José’s Environmental Services Department (ESD) prior to the event. Events are also required to submit weight tags to report materials recycled, composted or wasted to ESD within 10 days following the event.
To streamline and simplify the reporting process, the Environmental Services Department has developed a One Stop Shop online form that must be used to submit all of the necessary information regarding material generation at your event. At the same time, it also serves as a way for event organizers to request certification of their event, or request use of the City’s eco-stations.
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FormsMaterial Diversion Report
The Material Diversion Report is due to ESD within 10 days after completion of an event. It allows the City and the State to track and evaluate the type of materials collected by events and the success of events in diverting materials from landfill through waste prevention, reduction, recycling, and composting efforts. Completion and submittal of this form to ESD will meet requirements for both City and State post-event reporting requirements.
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